An AI receptionist for tutor / academic coachs.
Trained on the calls a tutor / academic coach actually gets — emergencies, common asks, the urgency cues that matter. Never quotes prices. Never books on its own. Captures every real call so a member of your team can follow up.
Start your VettedCalls AI receptionistWhat we cover
academic tutoring -- K-12 subjects (math, reading, writing, science, history), test prep (SAT, ACT, ISEE, SSAT, GRE, GMAT, LSAT), AP / IB exam prep, college essay coaching, ESL, executive function and study skills, and homework help. In-person, in-home, or online
K-12 subjects
- Math (elementary through pre-calc)
- Reading and writing
- Science (biology, chemistry, physics)
- History and social studies
- ESL / English language learners
Test prep
- SAT / ACT
- ISEE / SSAT (private school)
- AP / IB exams
- GRE / GMAT / LSAT (graduate)
Specialty
- College essay coaching
- Executive function and study skills
- ADHD / learning differences support
- Group / small-cohort tutoring
The calls your AI is ready for
- Test in 1-2 weeks (SAT, ACT, AP) -- cram session needed priority (date driven)
- Failing class, semester ending priority (grade pressure)
- College application deadline approach (essays) priority (deadline)
- New student inquiry -- referral or website priority (lead conversion)
- Parent assessment / consultation request standard schedule
- Recurring weekly tutoring signup standard schedule
- Test prep package signup (3-6 months) standard quote
- Summer enrichment / academic catch-up standard quote
- College essay coaching standard quote
- ADHD / learning difference support standard quote
- Group / small-cohort tutoring standard quote
Emergency triggers your AI watches for
If a caller mentions any of these, the call escalates to you immediately — no schedule, no AI hold, no voicemail.
- test in two weeks
- finals next week
- application due
- failing class
- semester ends
- college essay due
Sample exchanges
Real example responses your AI is trained on for tutor / academic coach calls.
Caller: My kid is failing math.
AI: Oh okay. What grade and what specific math -- algebra, geometry? And how long has this been going? Single test or multiple grading periods?
Caller: SAT in three weeks.
AI: Yeah okay, tight but doable. What is the current practice score, roughly? And which sections are weakest -- math, verbal, both? Online or in-person?
Caller: College essays.
AI: Yeah perfect timing. How many schools and how many essays -- main Common App plus supplements? And what is the earliest deadline?
Caller: My kid has ADHD.
AI: Got it. Mostly looking for content tutoring, or also study skills and executive function support? And do they have an IEP or 504?
What your AI captures on every call
- Parent name and best callback number (or student if adult)
- Student name, age, grade level
- School (helpful context)
- Subject(s) needing help
- Specific goal -- pass class, improve grade, test prep, college app
- Test or deadline date if applicable
- Current grade or test score (if known)
- Learning differences / IEP / 504 yes/no
- In-person, in-home, or online preference
- Frequency -- once-a-week, twice-a-week, intensive
Trust signals it weaves in naturally
Not recited like a script — referenced when relevant.
- Background-checked tutors
- Subject expertise (degrees, teaching experience)
- Online or in-person flexibility
- Progress reports for parents
What your AI never does
No pricing over the phone — ever. Your AI never quotes hourly rates, ranges, or minimums. Pricing depends on specifics, and that conversation belongs with you (and a member of your team), not with an AI.
- Never books or schedules appointments — gathers info + timing only
- Never says "free estimate" or "free quote"
- Never asks for your caller's email
- Never claims to be human (deflects with humor)
- Confirms the callback by last-four digits — doesn't ask for a number it already has